Funding Administrator


We are looking for an experienced administrator to join our busy Funding Team.

This role is part of a team reviewing and processing a range of funding applications from individuals, referrers, and organisations across the county. This is an excellent opportunity to join a team committed to providing the best support to our beneficiaries, applicants and disabled people and people with mental health challenges.

We want to diversify our team to better reflect the work and communities we support– this means we would particularly welcome applications from people who:

  • are from Black, Asian and minoritised backgrounds.
  • have lived experience of disability and/or mental health challenges.


Contract Terms:

  • This role is permanent, and we welcome applications from people looking for full time hours (37.5hrs a week). We offer a flexible start between 8am and 9.30am Monday to Friday
  • Salary – £24,503
  • 36 days holiday including bank holidays.

This position is based in our office in central Cheltenham with occasional opportunities for home working


Summary of Key Duties:

  • Review and process applications from individuals, referrers, and organisations via the online application portals, gathering any additional information needed to further the grant application to next stage.
  • Provide additional assistance to individuals and organisations to make an application to Barnwood Trust where reasonable adjustments to the process are required.
  • Respond to all enquiries from applicants, referrers, organisations, and other connected parties in an appropriate manner, showing consideration and patience for callers who may have communication or learning challenges.
  • Approve invoices for payment and maintain clear, consistent, and up-to-date records on our databases.
  • Adhere to Safeguarding guidelines by following the Trusts Safeguarding policy and processes, escalating concerns to the Safeguarding Leads via the Safeguarding concern form. Share learning and best practice at Safeguarding drop-in sessions.


Essential Knowledge and Experience:

  • Experience of organising, processing, prioritising, and planning workload as part of a busy team
  • Experience of contributing to the ongoing evolution and improvement of a programme of work, suggesting solutions to streamline and improve existing processes and ways of working
  • Experience of working with vulnerable people, and dealing sensitively but proactively with telephone and email enquiries


Key Skills:

  • Strong self-awareness, enabling the establishment and maintenance of exceptional working relationships with a wide range of people using tact, diplomacy, and sensitivity
  • Good numerical and analytical skills
  • Ability to work meticulously and methodically, demonstrating attention to detail
  • Ability to work in a positive and flexible manner
  • Capacity to manage a varied workload, establishing priorities and the ability to work under pressure to meet deadlines
  • Strong IT skills (demonstrable proficiency in using MS Office, Word and Excel) and the ability to use technology to achieve work plans and objectives



  • 36 days annual leave including bank holidays.
  • Work within an organisation that is committed to improving equality and diversity.
  • Competitive salaries and fantastic pension contribution rates.
  • Excellent personal development plan and extensive training which includes a commitment to training employees to be confident when working with people with a wide variety of impairments, disabilities, and mental health challenges.
  • Friendly and collaborative working culture; everyone’s voice is heard.
  • We have a range of supportive wellbeing policies and almost a third of our employees, are qualified mental health first aiders with Mental Health England.
  • Our offices in central Cheltenham are wheelchair accessible, have free accessible parking on site and great facilities.
  • Assistance dogs are welcome!

Guidance On Applications:

For full guidance on how to make an online application and what you should include within it, it is recommended that you read the job pack attached which also provides a full and detailed job description and person specification.

Click here to see the full application pack.

Should you have any questions or require any of the information in a different format please email the recruitment team directly at

We want our application process to be right for you as an individual, so if there’s anything you think we can do to make this process more straightforward for you please email directly to discuss what support we might be able to provide. Our career page on our website ( has some examples of things we may be able to put in place for people who request extra support.


Guaranteed Interview:

In the application pack we describe some ‘essential skills or experience’ (a few things we really need the person applying to be able to do). If you have a disability (this includes mental health or long-term health conditions) and have these essential skills or experiences, we will guarantee you an interview.

To be invited to interview or assessment in this way, you must detail in the answers to our ‘Competency Questions’ document how you meet the essential criteria for the role and then check the box next to the question asking if you would like your application to be considered for this.

A request under the guaranteed interview scheme does not guarantee an applicant a job. At interview, the best candidate will be offered the role. If you are invited to interview you will receive your invite and we’ll ask you about any reasonable adjustments that you may need.


Closing date, interviews and start date:

  • Deadline for applications:5pm on Wednesday 28th September 2022.
  • First interviews: Wednesday 5th and Thursday 6th October 2022.
  • Second stage interviews: Wednesday 12th October 2022.
  • We would like the successful candidate to start as soon as possible.