We are looking for an experienced Executive Assistant to support our Leadership Team through diary management, coordinating and scheduling meetings, planning processes and reporting.
This is a busy and varied role that will also coordinate, schedule, and administer all the Trusts governance meetings, and provide people reporting and payroll administration support where required.
We want to diversify our team to better reflect the work and communities we support– this means we would particularly welcome applications from people who:
- are from Black, Asian and minoritised backgrounds.
- have lived experience of disability and/or mental health challenges.
- This role is permanent, and we welcome applications from people looking for full time hours (37.5hrs a week). We offer a flexible start between 8am and 9.30am Monday to Friday
- Salary – £34,950
- 36 days holiday including bank holidays.
- This position is based in our office in central Cheltenham with occasional opportunities for home working.
Summary of Key Duties:
- Schedule and organise regular internal meetings and events for the Leadership and Management Teams. Prepare agendas, take minutes, and maintain records.
- Manage diaries for the Leadership Team as required, monitor, screen, and where appropriate respond to incoming communications on their behalf.
- Schedule and organise all Board, Committee and Governance Working Groups. Support with the preparation of papers ensuring they are issued in a timely manner. Take minutes and maintain records for all governance meetings.
- Support Trustee recruitment process through creation of application packs, scheduling recruitment process, managing applications and interviews, scheduling induction activities and creating digital and hard copy induction packs.
- Support the Head of People in the preparation of sensitive, confidential communications and reports relating to people management.
- Support the administration and preparation of sensitive information for payroll.
- Previous experience of providing Executive support at Management level is essential.
- Experience of collating information, producing statistics and reports and issuing board papers
- Experience of servicing meetings including taking concise and accurate minutes
Summary of Skills:
- Excellent communication and organisational skills, including high level written communication skills
- Excellent interpersonal skills and the ability to build effective and resilient relationships at all levels and with key stakeholders while demonstrating tact and diplomacy
- Strong writing and proof-reading skills and attention to detail
- Strong IT skills are essential (demonstrable proficiency in using MS Office, Word, Excel and PowerPoint) with accurate and well-presented typing skills and the ability to draft correspondence independently
- 36 days annual leave including bank holidays.
- Work within an organisation that is committed to improving equality and diversity.
- Competitive salaries and fantastic pension contribution rates.
- Excellent personal development plan and extensive training which includes a commitment to training employees to be confident when working with people with a wide variety of impairments, disabilities, and mental health challenges.
- Friendly and collaborative working culture; everyone’s voice is heard.
- We have a range of supportive wellbeing policies and almost a third of our employees, are qualified mental health first aiders with Mental Health England.
- Our offices in central Cheltenham are wheelchair accessible, have free accessible parking on site and great facilities.
- Assistance dogs are welcome!
Guidance On Applications:
For full guidance on how to make an online application and what you should include within it, it is recommended that you read the job pack attached which also provides a full and detailed job description and person specification.
Should you have any questions or require any of the information in a different format please email the recruitment team directly at email@example.com
We want our application process to be right for you as an individual, so if there’s anything you think we can do to make this process more straightforward for you please email firstname.lastname@example.org directly to discuss what support we might be able to provide. Our career page on our website (https://www.barnwoodtrust.org/about-us/current-jobs/) has some examples of things we may be able to put in place for people who request extra support.
In the application pack we describe some ‘essential skills or experience’ (a few things we really need the person applying to be able to do). If you have a disability (this includes mental health or long-term health conditions) and have these essential skills or experiences, we will guarantee you an interview.
To be invited to interview or assessment in this way, you must detail in the answers to our ‘Competency Questions’ document how you meet the essential criteria for the role and then check the box next to the question asking if you would like your application to be considered for this.
A request under the guaranteed interview scheme does not guarantee an applicant a job. At interview, the best candidate will be offered the role. If you are invited to interview you will receive your invite and we’ll ask you about any reasonable adjustments that you may need.
Closing date, interviews and start date:
Deadline for applications: 12.00 noon on Wednesday 21st September 2022.
First interviews: Monday 26th September
Second stage interviews: Tuesday 5th October
We would like the successful candidate to start as soon as possible