Barnwood Trust (“the Trust”) is committed to protecting and respecting your privacy.
For the General Data Protection Regulation (GDPR), the Trust is the data controller of personal data it holds about you. Its registered address is Ullenwood Manor Farm, Cheltenham GL53 9QT, United Kingdom.
We may change this Policy from time to time so please check this page occasionally to ensure that you’re happy with any changes. By using our website, you’re agreeing to be bound by this Policy.
The Trust has assigned a Data Protection Lead.
Where the Trust stores your personal data
Once the Trust has received your information, it will use strict procedures and security features to try to prevent unauthorised access.
How long the Trust keeps your personal data
We retain personal data only for as long as necessary and thereafter for a variety of legitimate legal or business purposes. These might include retention periods:
- mandated by law, contract or similar obligations applicable to our business operations;
- for preserving, resolving, defending or enforcing our legal/contractual rights; or
- needed to maintain adequate and accurate business and financial records.
Uses made of the Personal Information
The Trust uses a variety of technologies to process the personal data we collect about you for various reasons. We have set out in the table below the reasons why we process your personal data, the associated legal bases we rely upon to legally permit us to process your personal data, and the categories of personal data used for these purposes:
|Purpose of Processing
|Categories of individuals
|Categories of Personal Data
|Lawful basis for processing
|Finance||Payroll||Employees||Contact details, Bank details, Pension details, Tax details||Article 6(1)(c) – legal obligation|
|Human Resources||Personnel||Employees||Contact details, Pay details, Annual Leave details, Sick Leave details, Performance details||Article 6(1)(b) – contract|
|Human Resources||Recruitment||Successful candidates||Contact details, qualifications,||Article 6(1)(b) – contract|
|Human Resources||Recruitment||Unsuccessful candidates||Article 6(1)(b) – contract|
|Learning||Workshops…||Contacts||Contact details||Article 6(1)(a) – consent|
|Comms||Events||Contacts||Contact details||Article 6(1)(a) – consent|
|Comms||Meeting Minutes||Governors and Trustees||Contact details||Article 6(1)(a) – consent|
|Grants||Grant Application Processing||Grant applicants||Contact details, Bank details, Medical and Disability details,||Article 6(1)(b) – contract|
|Welcomers||Grant Application Verification||Grants applicants||Contact details||Article 6(1)(b) – contract|
|Community Builders||Community building||Residents||Contact details, Interests and Skills||Article 6(1)(f) – legitimate interest|
|Community Builders||Community building||Community Leaders||Contact details||Article 6(1)(f) – legitimate interest|
|Community Builders||Community building||Professionals||Contact details||Article 6(1)(f) – legitimate interest|
|Research||Research||Community members||Contact details (anonymised)||Article 6(1)(f) – legitimate interest|
|Research||Storyboarding||Community members||Contact details (incl. audio and video files)||Article 6(1)(a) – consent|
Controlling your Personal Information
If you would like access to or a copy of the personal information we hold about you, to request a correction, or have any questions about how we may use it or to make a complaint, please contact the Data Protection Lead at the address shown above. Or, email firstname.lastname@example.org.
You have the right to ask the Trust not to process your personal data for marketing purposes. The Trust will usually inform you (before collecting your data) if it intends to use your data for such purposes or if it intends to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data. You can also exercise the right at any time by contacting the Trust.
The Trust’s website may, from time to time, contain links to and from the websites of our partner networks and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that the Trust does not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites.
Complaints will be dealt with by the Data Protection Lead and will be responded to within 30 days at the latest.
Questions, comments and requests regarding this privacy statement are welcomed and should be directed to the Data Protection Lead.